Staff Accountant

Accounts Payable Procedures:

· Pull franchise fees and invoices.

· Credit applications prepared and sent.

· Review and post expense reports.

· Prepare and send W9 requests as needed.

· Set up new vendors in accounting software.

· Process 1099’s for vendors.

· Retrieve and post invoices from vendors that the hotel is not responsible for.

· Upload invoice images into accounting software for all invoices posted at corporate office.

· Proof and post check requests.

· Run AP reports on date that checks are to be cut.

· Research vendor statement and payment variances when needed.

· Review, verify, and post invoices entered into accounting software.

· Take calls and answer emails from hotel general managers, assistant general managers, and corporate staff regarding account codes, invoices, or other questions.

· Take vendor calls and answer emails from vendors regarding payment status of invoices.

· Review, verify, and post general manager credit card receipts/invoices.

· Open mail and address as needed.

· File AP documents.

· Make journal entries to reclassify AP postings as needed.

End of Month Procedures:

· Post AP recurring entries, prepare estimates when needed, print journal entries made and file in the end of month folder.

· Close AP in accounting software.

· Check general ledger accounts per end of month checklists for accurate postings.

· Review all utility and phone general ledger per checklists to ensure that an expense is posted for the month.

· Post due back amounts.

· Other tasks as assigned.

· Send W9s to vendors when requested.

· Gather invoices for audits when needed.

· Track mortgage invoices to ensure they are paid on time.